Open orders
Status of every purchase order and expected delivery date.
03 — Supplier Risk & Sourcing Decisions Agent
Turn supplier performance into a sourcing decision before operations are affected.
Keeper unifies the record of promises, receipts, quality and pricing, then predicts risk on open orders and links it to the affected SKUs, customers and production plans. It compares alternatives by true cost, timing, quality and risk — not nominal price alone.
A consistently late supplier means repeated stock-outs and emergency buying. This agent predicts the risk and prepares the alternative and options within your approval limits.
The agent's five capabilities
From historical performance to an actionable sourcing decision.
Every capability ends with a comparison of alternatives and clear financial and operational impact. Final approval always stays with your team.
1
Open-order risk
Estimates the likelihood of delay and quantity shortfall on every open order, links it to affected SKUs, customers and production plans, and flags the time window available to act.
Delivers: an open-order list ranked by risk
2
True supplier cost
Combines price, freight, delay, shortfall, quality and payment terms into one true cost figure, instead of relying on nominal price alone.
Delivers: a true-cost scorecard per supplier
3
Mitigation alternatives
Compares expediting, an alternative supplier, splitting the quantity, internal transfer, temporary coverage increase and rescheduling, ranked by financial and operational impact.
Delivers: an alternatives comparison ready for approval
4
Quote analysis
Extracts the terms of each quote and links it to the supplier's performance and historical risk, so price is compared in context, not in isolation.
Delivers: a quote comparison linked to performance and risk
5
Evidence-based negotiation
Prepares the negotiation file with cases, dates, cost and its trend over time. The agent starts read-only; enabling message drafting or sending is governed by integrations and approval paths your company defines.
Delivers: a documented, data-backed negotiation file
Data
What data does Keeper need?
Keeper gathers the operational signals that actually affect the decision, while preserving the source and timing of each piece of information.
Actual receipts
Arrival time of every batch and quantity received.
Linked demand & inventory
The SKUs, customers and production plans affected by each order.
Quality & returns
Rejections, damage and receiving notes.
Price & payment terms
Contracted price, variance over time, and settlement terms.
Operational delay impact
Stock-outs or operational disruption caused by the supplier.
On top of your systems
What does Keeper add on top of your current systems?
Your procurement and SRM systems keep the records and transactions, and may offer reports and metrics. Keeper does not replace or duplicate these; it links context across systems, gets ahead of open-order risk, compares mitigation options, and ranks the decision by financial and operational impact.
| Area | Procurement & SRM systems | With Keeper |
|---|---|---|
| Historical performance | Supplier metrics and reports | Interprets patterns and links them to upcoming risk |
| Open orders | Statuses, confirmations, deliveries | Predicts impact on customers, production and inventory |
| Quotes (RFQ) | RFQ and comparisons per the system | Extracts terms and links quotes to performance and risk |
Keeper starts with a read-only connection by default. Draft creation or transaction writing can be enabled through integrations, permissions and approval paths your company agrees to, and Keeper never executes an action outside the delegated, logged boundaries.
02 — How it works
From data to an actionable decision.
Every recommendation follows a clear sequence your team can review: context, analysis, verification, then a proposed action with reason, impact and confidence range.
Unify the record
Combines order, promise, receipt and quality into one timeline.
Predict risk
Calculates delay and shortfall probability for every open order and links it to impact.
Calculate true cost
Adds the impact of delay, shortfall and quality to the supplier's price.
Sourcing recommendation
Compares alternatives and ranks them by financial and operational impact.
Outputs
What your team actually sees.
Illustrative example of Keeper's output: instead of a long report, priority, number, reason and next step appear on one screen.
Keeper recommendation
Supplier risk scorecard — packaging materials
Best on-time recordElite Co. — 94%
Lowest nominal priceSupplier A — 3% lower
Lowest true costElite Co.
At-risk open orders4 orders
Why?
Supplier A is nominally cheaper, but its open orders carry high delay risk. After accounting for delay impact, its true cost is 6.8% higher.
Supplier A is nominally cheaper, but its open orders carry high delay risk. After accounting for delay impact, its true cost is 6.8% higher.
Every step stays linked to its source, timing and responsible user.
Evidence
Accuracy is shown, not asked for on faith.
Results are measured against your past and current data, showing what worked, what needs improvement, and the confidence range on every recommendation.
Metrics the customer sees
OTIF — on-time in-full delivery
82%Fill rate
91%Estimated true sourcing cost
SAR 274KOpen orders needing escalation
4 orders“The lowest price does not mean the cheapest supplier. Keeper adds delay, shortfall and quality to the true-cost comparison.”
Keeper design principle
Governance
Clear intelligence, control stays with you.
Automation does not mean losing control. Every capability has boundaries, permissions and an audit trail, and execution can remain fully under human approval.
Order-backed evidence
Every score ties back to actual orders and receipts.
Flexible weighting
Time, quality and price weighting can be adjusted per category.
Category separation
A supplier can be excellent on one item and weak on another.
Negotiation record
Cases and dates supporting every note are shown.
Before you ask
The questions we hear — answered plainly.
Does it actually prevent supplier delays?
Keeper does not control your supplier. It predicts the likelihood of delay on each open order, links it to the affected SKUs and customers, and prepares an alternative with enough lead time to act.
How does it collect and analyze quotes?
You specify the item and quantity, and the agent prepares the RFQ for the right suppliers from your records. Nothing is sent under your name without approval, and response terms are extracted and linked to each supplier's performance and risk in one comparison.
Does it message suppliers on our behalf?
Keeper starts with a read-only connection by default. Drafting messages or negotiation files can be enabled through integrations and approval paths your company defines, and nothing is sent without authorized approval.
We have a single supplier for a critical item — what's the value?
Even without an alternative, documented true cost and performance strengthens negotiation on batches and pricing, and Keeper alerts you early to raise safety stock ahead of known delay seasons, and flags alternatives as they emerge.
Our data isn't documented yet — where does it start?
From the purchase orders and receipt dates you already have, even in spreadsheets. Keeper is fully live within two weeks of delivering the required data and completing agreed access and integrations.